SharePoint Security Sync Tool (Bulk Synchronization Tool) enables you to sync previous records in bulk. It relatively takes less time to sync records with SharePoint Security Sync Tool.
Pre-requested:- .NET Framework 4.6.2 or above.
Download and install SharePoint Security Sync Tool in your system. You can download the tool from here.
After installing, click on the SharePoint Security Sync Tool icon to open the tool.
Select deployment type as ‘Office 365’ and fill the following details in given fields.
Display list of available organizations: Enable the checkbox in case of multiple organizations in CRM
Online Region: Select the respective region
Username: Use the CRM username
Password: Use the CRM password
After filling all the details click on ‘Login’.
Once logged in, you will find details of all the configured connectors. Select any one of the connectors for which you want to sync the security privileges. If more connectors are added then click on ‘Refresh’ button on the top to update connector details.
Now let’s go through the different functions of SharePoint Security Sync Tool.
First click on the respective SharePoint Site.
After clicking on respective SharePoint Site, four new tabs will be displayed – Security Groups, Folder Security and Failed Sync, Attachment management.
Now, click on first tab – Security Groups. Here, all the existing configured entities will be displayed. Select any entity. After selecting the entity, two buttons will appear – Sync and Delete Groups. Click on ‘Sync’ button to create groups against that entity. Click on ‘Delete Groups’ to delete all the existing groups against that entity.
Next tab is Folder Security. With this tab you can sync/assign records for a selected period of time.
The third tab is Failed Sync. Click on the ‘Sync’ button to sync all the failed records.
The last tab is to perform the Bulk Migration Job i.e. Move/ Copy the past attachments from Dynamics CRM to SharePoint. You are required to fill the following fields for smooth migration of attachments:
For?: This specifies whether you are doing Bulk Migration for Emails, Notes or Sales Literature.
Entity: Select the entity for which you want to migrate attachments.
Action: Select either 'Copy' or 'Move'.
From: Enter the date from which you want to start the migration job.
To: Enter the end date till which you want to do the migration.