# Share & Assign Records

The security role privileges are synced when a record is shared or assigned to another user. For e.g. when a User A (Sam) owns a record and other User B (Rhea) has only user level access, then Rhea won't be able to see the records owned by Sam in SharePoint.

For instance, records visible to Sam are:

![](https://272130504-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M0QoyqUVI8_HaZ9FOSL%2Fuploads%2FDDd0tScyMnEh3R1g7muM%2Fshare%20and%20assign%20record.png?alt=media\&token=4eb0780d-827b-4687-b01f-89e01849fa19)

Records visible to Rhea:

![](https://272130504-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M0QoyqUVI8_HaZ9FOSL%2Fuploads%2FiJRZWJNPGmNYkOsCT4Ai%2Fshare%20and%20assign%20record%202.png?alt=media\&token=1d5fcb06-08df-4690-a50c-6d15d31068e8)

Now Sam shares the record with Rhea.

![](https://272130504-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M0QoyqUVI8_HaZ9FOSL%2F-MUTPZCL5rljxTHMIiVp%2F-MUTWIcY7E2--jazMzdh%2FShare%20%26%20Assign.png?alt=media\&token=7a93e5a0-0d27-4601-b062-d48d33f60683)

![](https://272130504-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M0QoyqUVI8_HaZ9FOSL%2Fuploads%2FXON71dcXYk9D1x8DagMi%2Fshare%20and%20assign%20record%204.png?alt=media\&token=c0745223-c04f-4687-a5b9-ee9475608c05)

After the records are shared with Rhea she will be able to view the records owned and shared by Sam in SharePoint.

![](https://272130504-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M0QoyqUVI8_HaZ9FOSL%2Fuploads%2FGtGesHQiwz9MPow0ta5F%2Fshare%20and%20assign%20record%205.png?alt=media\&token=5310c564-a728-4dd5-82ca-613847abc9fb)

Now due to some business requirement Sam assigns the record to Rhea.

![](https://272130504-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M0QoyqUVI8_HaZ9FOSL%2F-MLice7F0qBPwklvJDYu%2F-MLidrCpoUTYqy0Vcsmj%2FShare_5.png?alt=media\&token=efc9d5d0-57e1-42c1-9267-037f448567eb)

The record will not be visible to Sam anymore and will be assigned and visible to Rhea in SharePoint. Visibility of records to Sam after record is assigned to Rhea:

![](https://272130504-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M0QoyqUVI8_HaZ9FOSL%2Fuploads%2F4S0QXpsQggQDgvv4YIrZ%2Fshare%20and%20assign%20record%207.png?alt=media\&token=da1899d8-c2e0-4c94-adae-2599b5eb78c8)

Now that record is assigned to Rhea, visibility of record to her:

![](https://272130504-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M0QoyqUVI8_HaZ9FOSL%2Fuploads%2FqRlkDPL3Jvfy51GC4eaS%2Fshare%20and%20assign%20record%208.jpeg?alt=media\&token=e4d499a2-9248-4429-bcbd-71f638f99ebe)

{% hint style="success" %}
For further queries, reach out to us at <crm@inogic.com>
{% endhint %}